Definition

A Warehouse Management System (WMS) is the part of your ERP that controls warehouse execution in real time—from
the moment stock arrives (goods in) to the moment it leaves (dispatch). In Stok.ly, the WMS is fully connected to inventory,
sales orders and multi-location operations, so warehouse actions update stock and availability instantly.

For Stok.ly’s detailed WMS feature breakdown, see
Warehouse Management System (WMS).

Who it’s for

Stok.ly WMS is typically used by operations teams who need:

• Reliable stock accuracy across bins, locations and sales channels
• Barcode-first workflows to reduce picking, packing and receiving errors
• Speed at peak without losing control or auditability
• Multi-location discipline (warehouses, stores, depots)
• Joined-up returns across customer service, sales and warehouse teams

How it works

The warehouse execution experience can be run through the
Android Stock App and Stok.ly Back Office.

Core warehouse capabilities

BIN locations and paperless movement

Stok.ly supports BIN location inventory management so you can see exact stock by BIN and track movements as your team:
receives goods, moves stock, picks, packs, and transfers inventory between locations.

• View inventory by BIN in the Stock App and Back Office
• Move stock between BINs with scanning for speed and traceability
• Track picks into totes and movement to pack stations (treated as BINs holding inventory)

See WMS detail: Warehouse Management System (WMS).

Goods In and barcode labelling

Receiving is where stock accuracy is won or lost. Stok.ly supports fast Goods In workflows using scanning,
including receiving against one or multiple purchase orders—or receiving without a purchase order when needed.

• Scan items as they arrive (with manual search for missing/damaged barcodes)
• Receive goods in the Stock App or Back Office
• Support barcodes for items, cases and pallets
• Print barcode labels during receiving
• Create quick stock transfers from goods-in notes for multi-location operations

Explore: Goods In in Stok.ly WMS.

Pick, pack and dispatch

Stok.ly connects sales order processing directly to warehouse execution. Orders flow in real time into the sales order dashboard,
are processed, picked, packed and dispatched with courier label printing on demand, reducing manual re-keying and errors.

Returns, exchanges and resends

Returns are an operational workflow, not an afterthought. Stok.ly supports receiving returns and then handling
refund/resend/exchange outcomes with joined-up visibility.

• Create and manage returns in back office or Stock App
• Support “resend” and exchange outcomes that feed back into warehouse processing
• Keep warehouse, sales and customer service aligned around the same records

Explore: Returns in Stok.ly WMS.

Stock transfers and replenishment

For multi-location operations, stock transfers are a daily reality. Stok.ly supports both manual transfers and automation options,
with scanning at pick, pack and receipt to keep inventory accurate end-to-end.

• Create transfer documents and warehouse pick lists
• Scan items off the shelf, scan during packing, and scan at destination receipt
• Maintain auditability and variance visibility

Explore automation options: Automate Workflows.

Stock takes and variance control

Stok.ly supports stock takes by BIN location and variance reporting where expected quantity does not match actual quantity.
Variance resolution can be controlled, reason-coded, and time/user stamped to protect inventory accuracy and accountability.

• Create stock takes by BIN location using the Stock App
• Variance reporting and structured resolution
• Operational audit trail supporting investigation and corrective action

See: Stock takes in Stok.ly WMS.

Automation and rules

Stok.ly is designed to reduce manual operational work through automation—particularly where repetitive decisions and data movement
create bottlenecks (or errors) at scale.

AI features for warehouse productivity

Stok.ly includes AI-driven features designed to support productivity and operational control, particularly across multi-location operations.

• AI stock transfers: analyse sales by location, forecast demand for a date range, and create transfer recommendations
• Planning alignment: support leaner replenishment decisions that reduce firefighting in the warehouse
• Operational context: warehouse execution remains connected to inventory, orders and planning workflows
• Pick Face Replenishment: use AI to set minimum pick face thresholds at SKU level by rolling pick rates

See: AI and automation features.

FAQs