Xero Order Management System with Real-Time Inventory Control for Retailers & Wholesalers Who Need Operational Control
What you get when Stok.ly sits alongside Xero
Order control (the control layer)
- B2C and B2B order capture and management
- Pre-Allocations to Purchase Orders & Manufacturing Orders, backorders, partial shipments, returns and credits
- Consistent workflow from sales order to pick/pack/ship to invoice-ready outcomes
Inventory truth (the truth layer)
- Real-time availability across channels, warehouses and stores
- Accurate allocations so you stop overselling and “phantom stock”
- Clear movement history to support reconciliation and audits
Warehouse execution
- Paperless picking/packing with barcode workflows
- Reduced mis-picks, faster throughput, higher dispatch accuracy
- Better stock integrity through disciplined operational scanning
Purchasing and inbound visibility
- Supplier purchase orders, inbound tracking and receiving
- Visibility of what’s on order vs available now
- Reduced “surprise” stockouts that create finance and service pain
Manufacturing & kitting
- BOMs, Manufacturing Runs, Yields and Reject Rates – Worker performance
- Kits, assemblies and component consumption workflows
- Finished goods receipts that reflect reality in the warehouse
AI Demand Forecasting & Planning
- Demand forecasting and creation of purchase orders
- Demand forecasting by location and creation of stock transfers and replenishment orders
- Product and pricing management
- Product and pricing audits
G2 5 Star Customer Reviews
What do you like best about Stok.ly – Inventory-Centric Cloud ERP?
The ease of all our inventory in one place, Stock is pushed up to our sales channels, 1 system does most of our work, and makes our lives easier. Stok.ly takes away the need for another member of staff. Stock feeds from our suppliers are handled within Stok.ly making sure we don’t oversell any products. We use Stok.ly daily and it’s always open on our screen!
be processed, picked and packed.
Please get in touch and we can discuss what you are looking for.
Integration capability
Stok.ly provides a native integration with Xero with granular field mapping and
configurable push/pull behaviour (automated or manual triggers), designed to keep finance clean while operations stay controlled.
- Primary entities
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Xero, Stok.ly, OMS, WMS, inventory, sales, purchasing, manufacturing (kitting/assemblies) - Supported workflows
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Sales Orders-to-cash, returns & credits, purchasing, stock movements, payment reconciliation feedback loop - Implementation pattern
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Native API integration with mapped fields to nominal codes and configurable push/pull actions (automated or manual) - Granular mapping and controls
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Tax mapping, payment type mapping, landed cost mapping, mapping to nominal codes (including custom nominal codes), per-object push/pull controls, automated or manual triggers - Objects synchronised
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Customers, items/SKUs, purchase documents, sales invoices, credit notes, returns, payment status (where applicable) - Examples of push / pull actions
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- Purchase orders can be pushed as invoices when created (configurable)
- Sales order invoices can be pushed to Xero (configurable)
- Reconciled bank payments can be pulled back to Stok.ly to update customer account status and sales orders
- Operational updates can be pushed through to ecommerce to update sales orders and customer information (where applicable)
- Notes
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Integration scope and automation depth are configured during implementation based on your operating model, controls and audit requirements.
Why finance teams ask for “Xero inventory management” (and what they really need)
The typical trigger isn’t “new accounting software”. It’s operational breakdown:
stock doesn’t reconcile, purchasing lacks visibility, and revenue/COGS narratives become hard to defend.
- Stock accuracy: one operational source of truth reduces reconciliation churn
- COGS confidence: clean movement history supports margin explanation
- Multi-location consolidation: stop manually rolling up stock and sales
- Auditability: traceable operational events underpin the financial story
Typical workflow: Stok.ly operational engine + Xero finance backbone
- Orders flow into Stok.ly; inventory is allocated against real availability
- Warehouse pick/pack/ship is executed with scanning discipline
- Returns/credits follow a controlled process to protect stock integrity
- Finance sync is driven by consistent outcomes rather than messy source systems
Exact sync detail depends on your operating model. We map your order-to-cash and procure-to-pay flows and implement the right integration approach.
Related pages
CTA: see how Stok.ly works with Xero
If Xero is stable but operations are not, we’ll show you how to implement an OMS-led operational layer without disrupting finance.
FAQs
Does Stok.ly replace Xero?
No. Xero remains your accounting system. Stok.ly runs operations and syncs agreed financial outcomes back to Xero.
Is this suitable for B2B + B2C together?
Yes—Stok.ly is designed for mixed-mode operations with shared inventory truth and consistent warehouse execution.
Can Stok.ly support multi-location inventory with Xero?
Yes. Stok.ly manages real-time inventory across locations as the operational source of truth, which simplifies reconciliation and consolidation.
What about light manufacturing or kitting?
Stok.ly supports kitting/assemblies and component consumption workflows where needed—useful for bundles, sets and light manufacturing processes.
Contact Information
All our sales, support and development team are located in Hereford and Cheltenham in the U.K. Please submit the contact form and we will contact you within the same business day.